DIY vs. Professional

So I spend a little too much time on Pinterest and I always come across the coolest DIY projects. I always think it would be fun to try them, however most of the time they do not turn out like they’re supposed to! DIY’s can be tricky. So how do you know when to try or when to just give in and let the pro’s do it? It’s simple…if you don’t think you can do it, you probably can’t.

Sometimes DIY projects can be a fun and cheap way to decorate or provide food at events. However, sometimes they can end up actually being more expensive and just wasting your time. If you see a project that you really want to try, find out all the supplies you need and add up the cost. If you could buy the product for cheaper, then why would you waste your time? Don’t get me wrong, projects can be a blast! But when you’re planning an event every minute counts! So don’t waste yours making something you could buy. 

Now, that’s not saying that you should never try! If you have the time and find something you can make for pretty cheap then go for it! Maybe you’ll find that you’re great at these projects and have a new, helpful hobby!

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With my birthday right around the corner, it seems only fitting to talk about planning a birthday party! These are my favorite events to plan, especially for friends and family. However, they can be difficult! You really have to be careful because these events are alllllll about making one specific person incredibly happy! If they’re done right, you can really make someones day!

Start with the basics. Will you make it a surprise? My friends know better. I do not like surprise parties AT ALL. I like to know where I’m going so I can plan the perfect outfit, because honestly, we all want to look the best at our own party! It is important that you know whether or not the guest of honor would appreciate the gesture. If there is any doubt in your mind about surprising them, then I would just steer clear. 

Next you should think about what you are going to do to make the party fun! Are there going to be a lot of games? A band? A clown? Magician? The opportunities here are endless! What would the birthday boy/girl like best? Remember, you’re planning this for them, not for you. 

Now, on to my favorite part of parties: food. Will you be providing real food for the guests or just cake and ice cream? Most of the time people expect food when they are at birthday parties, so this could really make or break the day. If you have a party thats lasting for hours and a DJ and a dance floor, then chances are you’re going to have some hungry guests! Make sure you’re giving them the fuel to last the whole party!

I could talk forever about how to plan the perfect birthday party, but what it really comes down to is making the birthday girl/boy happy. As long as you can achieve that, your event will be one for the books! Good luck and happy planning!

Living Your Worst Nightmare: Failed Events

The big day has arrived! The event you have been planning for months is finally here! You get a phone call…the band you booked weeks ago accidentally double booked and now can’t make it to your event. 

You have a fully stocked bar ready to serve hundreds of people and realize you forgot to apply for your liquor license.

The wifi you desperately need for your guests isn’t working and everyone is looking at YOU for answers.

WHAT NOW?!

First, ask yourself the most important question: Why was this important to your event in the first place? Obviously a band is important for entertainment, but could an ipod and speakers do the trick as well? Asking yourself this question could help you start solving the problem and get you back on track much faster.

THe next, and maybe most important step, is to tell the truth. Don’t mask the problem to your staff, your volunteers, or even your guests. This could back you into a corner that you might not be able to get out of. 

It is also important not to waste time pointing fingers. Something went wrong and that’s that. Putting the blame on someone will not fix your problem. People usually go to events to have fun! So find a way to make that happen and it won’t be a total disaster.

Finally, you must remember that things can- and will -go wrong. It’s all just part of the business, and it is not the end of the world! As long as you’re willing to learn from your mistakes, you can overcome them and be a great event planner. 

Improving Your Next Conference

Okay, so when it comes to planning and organizing events, a conference can be one of the toughest to manage because there are so many moving parts. There are so many things you need to consider, and you often don’t have a ton of time. Here are a few tips that will help your conference run more smoothly.

1.) Make clear name badges! You have them for a reason, and they will not be fulfilling their purpose if they cannot be read. 

2.) Send an e-mail before the conference saying what to expect. There is often more stress when people don’t know what to expect, so solve this problem before it starts by cluing your guests in before the event!

3.) Use proper signs. This one may seem like an obvious tip, however, several events fail simply because people don’t know how to get where they are going. Always use a lot of signage, and make them clear to everyone. 

4.) Make sure you have enough outlets! People at conferences use smartphones and tablets all day long. You do not want them to run out of battery and not have anywhere to juice up. You can never ever have too many outlets at a conference. 

5.) Schedule more breaks in the program. This is very important because PEOPLE GET TIRED. THe conference will run more smoothly if your guests have time to rest their brains. 

Well, now that you’ve read these tips, I hope you have gained some knowledge that will help you plan your next conference! Just remember these 5 steps and you’re sure to succeed. 

Hiring an Event Planner

So normally I write my blogs from the planner’s view, but today I thought it would be fun to write from the clients view! Choosing an event planner can make or break your event. Not everyone will be as good as they claim! There are several things you need to know when choosing your planner, and several key questions that you must ask, or you might find yourself unpleasantly surprised!

First, you will want to know what type of events they have the most experience with. If they are primarily party planners, you may not want to hire them to plan an important business meeting and vice versa. Knowing what type of experience they have will help you decide if they are the right fit for your event. 

Another aspect that will be very important to you is how often they are willing to meet with you. Event planners are generally very busy people, but they should be able to meet with you to go over important event details. It is up to you how often you would like to be able to meet with them, but you need to be clear with your expectations and make sure that they are comfortable with it. 

Expenses should also be discussed! Most event planners will be very upfront about what they charge for, but you do not want any surprises here! Make sure you know what will and will not be included in their fees. Going along with this, you should always ask about their cancellation and refund policy. On the off chance that you will have to cancel your event, you will be glad you asked about this!

You should also know how much staff they are working with. If you are planning a very large event it will probably be important to you that your planner is not working alone. 

Last but not least, always ask for references! Preferably other clients that they have recently planned events for. It is always important to hear what other people have to say about a planner. Once you are given references, you can make your final decision about the planner. Good luck with your next event and I hope this was helpful!